Who we are
The European College of Laboratory Animal Medicine, Limited (ECLAM) is an organisation established in Europe for the speciality of laboratory animal medicine and, like other veterinary speciality colleges, is overseen by the European Board of Veterinary Specialisation (EBVS, ebvs.eu). ECLAM was founded in 2000 following an initiative of the European Society of Laboratory Animal Veterinarians. It was awarded full recognition by EBVS in 2008. Its website address is: https://eclam.eu.
About ECLAM’s privacy policy
ECLAM respects your privacy. In this privacy policy, ECLAM describes its processing of personal data, including the purposes for which personal data is processed, the types of personal data that may be collected and the measures taken by ECLAM in order to protect personal data.
This is a general privacy policy. For specific activities or processing this privacy policy may be supplemented with additional policies or privacy notices. Should it be the case this general privacy policy should be read together with the specific policy or notice provided in connection with the specific activity.
What personal data we collect and why we collect it
ECLAM and EBVS process personal data in accordance with the General Data Protection Regulation (EU) 2016/679. Personal data is information which may be used to identify a natural person. Your data will not be shared with third parties without your consent.
We consider the processing of your personal information for these purposes to be either necessary for the performance of our obligations with you (e.g. to manage your specialist status), necessary for compliance with a legal obligation, or necessary for the performance of tasks we carry out in the public interest (e.g. non-statutory reporting or research). We require you to provide us with any information we reasonably ask for to enable us to administer your diplomate/specialist status. If we require your consent for any specific use of your personal information, we will collect it at the appropriate time and you can withdraw this at any time. We will not use your personal information to carry out any wholly automated decision-making that affects you
In contacts with ECLAM you may provide, or we may ask that you provide, personal data. This applies in particular in connection with administration related to the examination process. The information provided or obtained in connection herewith may include a name, title, position, address of employing institution, nationality, age, academic qualifications, honours, awards, e-mail addresses, and telephone numbers. When you choose to subscribe to our newsletters we ask you to provide your name and email address. ECLAM is the personal data controller with respect to the personal data that is collected and processed by ECLAM.
ECLAM processes personal data only if there is a legal basis for doing so. ECLAM processes personal data based on a legitimate interest when personal data is processed. It is also a legitimate interest of ECLAM to process personal data to provide information about its activities, for internal administrative purposes, internal statistics and to develop and improve ECLAM’s operations. When personal data is processed by ECLAM to comply with legal obligations under applicable laws, regulations and decisions from authorities, the legal obligation is the legal basis for the processing. If you have given your consent to certain processing, for instance in connection with subscription requests, the consent is the legal basis for the processing. It may be the case that the same personal data is processed on the basis of several legal grounds.
ECLAM retains your personal data only for the period necessary to fulfil the purposes for the processing. Personal data is deleted or anonymised when they no longer are relevant for the purposes they were collected for.
When you subscribe to ECLAM’s newsletters your contact details will be saved for that purpose only as long as you choose to receive newsletters. A person that no longer wishes to receive newsletters may contact ECLAM or can use the unsubscribe function found in every newsletter
Diplomates
We obtain information from you in order to be able to communicate with you about your membership, send you invoices and receipts, and keep you informed about matters of interest to ECLAM. We share some information with EBVS (name, ECLAM status, email address, country of residence) which they publish on their website in a publicly-available database. You have control over some information on the EBVS website, which you can change or delete by requesting an account with EBVS. EBVS reserves the right to revoke your qualification as an EBVS® European Specialist in Veterinary Laboratory Animal Medicine if you refuse to comply with their data requests.
ECLAM keeps copies of your re-certification application and committee service for 10 years, as required by ECLAM/EBVS policy.
EBVS requires annual and 5-year reports from ECLAM, and we request information from you in order to remain a recognised College. These data are anonymised before submission to EBVS and include (but are not limited to): the year you became active in ECLAM; whether you entered via a standard or alternate residency; how many times you sat the exams and whether you passed; whether you entered ECLAM by examination, de facto or founding membership; your employment type; the latest year you have been re-certified by ECLAM; and how many residents in standard or alternate programmes you supervise.
Co-Supervisors of Residents
We obtain information from you in order to be able to approve you as a supervisor of an ECLAM resident according to ECLAM and EBVS policies, communicate with you about ECLAM supervision and training matters, and keep you informed about matters of interest to you in your role as a co-supervisor.
We do not share this information with anyone except ECLAM Council and/or Committee members in the course of their duties on behalf of the College.
Residents
We obtain information from you in order to be able to communicate with you about your residency status, send you invoices and receipts, and keep you informed about matters of interest to ECLAM.
We do not share this information with anyone except ECLAM Council and/or Committee members in the course of their duties on behalf of the College.
EBVS requires annual and 5-year reports from ECLAM, and we request information from you in order to remain a recognised College. These data are anonymised before submission to EBVS and include: the number of people in standard and alternate residencies, the number of people credentialed and refused credentialing to sit the exams.
Examination Candidates
We obtain information from you in order to be able to communicate with you about your examination, send you invoices and receipts, obtain your confidentiality agreement, and keep you informed about matters of interest to ECLAM.
We do not share this information with anyone except ECLAM Committee members and examiners in the course of their duties on behalf of the College.
You are identified on written examinations by an ID number assigned to you by the Secretariat. You may be asked to sign one printed copy of your completed examinations, used only in case your electronic files are damaged or unreadable. On essay exams, only your ID number is known by the graders.
Upon passing the examinations, your name and email address are revealed to members of the ECLAM Council and Examination Committee. You are then covered by the information policy for Diplomates. Only the Chair of the Examination Committee and the Secretariat have access to your complete scores on the examinations. This information (anonymised) may be shared with the Council and/or Examination Committee to help analyse and improve the examinations and for College strategic planning.
ECLAM keeps all paper and electronic copies of your examinations for 10 years, as required by ECLAM/EBVS policy.
EBVS requires annual and 5-year reports from ECLAM, and we request information from you in order to remain a recognised College. These data are anonymised before submission to EBVS and include: number of examination attempts; number of candidates who pass and fail each examination. .
Comments
An anonymised string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.
Cookies
If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.
If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.
Embedded content from other websites
Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.
These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.
Who we share your data with
We share your information with EBVS for the purposes of administration of your Diplomate title and status. Your data is not shared with any other parties.
How long we retain your data
If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognise and approve any follow-up comments automatically instead of holding them in a moderation queue.
What rights you have over your data
If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.
Register extract requests and right to rectification
You have the right to receive a confirmation, free of charge, whether personal data about you is processed by ECLAM and in that case, you may request information about the type of personal data that ECLAM is processing, the origin of the personal data that is processed, the purposes of the processing, the recipients or categories of recipients to whom personal data have been or may be disclosed, and where possible, the envisage period for which the personal data will be stored (“Register Extract”). Upon such request, ECLAM will moreover provide the information that ECLAM is obliged to provide under applicable law. A request for a Register Extract must be in writing and signed by you.
Should you discover that personal data registered with ECLAM is not updated, inaccurate and inadequate or is processed in violation of the above-mentioned purposes or applicable law, you may request that ECLAM corrects, block or delete such registered personal data.
Under certain circumstances, you also have also the right to request that the processing is restricted or request a copy of your personal data in s structured format (data portability).
Anyone who has given consent to certain processing of personal data may at any time withdraw the consent by contacting ECLAM. Upon withdrawal of the consent, ECLAM will terminate the processing which was subject to the consent.
Requests referred to under this section should be sent to ECLAM at secretariat.eclam@gmail.com.
Where we send your data
To achieve the above-mentioned purposes, ECLAM may share personal data, in accordance with applicable law, within ECLAM in connection with examination process. We also share data with EBVS to ensure that you meet the standards and are re-certified, and may therefore carry the title EBVS® European Veterinary Specialist in Laboratory Animal Medicine.
In some cases personal data connected to ECLAM’s activities may be transferred to or stored in countries outside the European Economic Area (EEA). Such transfer shall be made in accordance with applicable legislation and require that the country in question has an adequate level of data protection or that there are other sufficient safeguards for a lawful transfer.
Personal data may also be transferred to authorities under applicable laws and regulations.
Visitor comments may be checked through an automated spam detection service.
Amendments to the privacy policy
ECLAM’s Privacy Policy may be amended from time to time. If any amendments are made to ECLAM’s Privacy Policy which imply any amendments to the way ECLAM processes your personal data, ECLAM will inform you of such amendments in an appropriate manner.
Supervision
The supervisory authority in Great Britain is the Information Commissioner’s Office. For further information, please visit www.ico.org.uk.
Additional information
How we protect your data
ECLAM takes all necessary and reasonable technical and organisational security measures to protect your personal data from unauthorised access, disclosure, alterations or destruction. It means that ECLAM in its operations applies various physical and technical restrictions as regards access to personal data, for example through technical access control systems, the use of firewalls, virus protection and backup systems and other network security measures as well as the ability to undertake security measures such as encryption and de-identification of personal data when appropriate. If ECLAM employs a third-party partner to support its activities, ECLAM ensures that the partner applies corresponding technical and organisational security measures and that personal data only is processed according to ECLAM’s instructions and approval